DEVELOPMENT DIRECTOR

 


JOB SUMMARY:

 
The Development Director is responsible for the development, management, implementation, and evaluation of the overall fund-raising.  Work with the Marketing Director on trade and sponsorship proposals in a manner consistent with the Allentown Symphony Association's needs and goals.  Manages staff and volunteers in planning and executing all annual sponsorship, capital, endowment, and planned giving programs, as well as fund-raising events and benefits.  Work with Grants and the Education Manager to strategize proposals to foundations, corporations, and government entities to advance the Allentown Symphony Association.  Will recommend fund-raising policies and procedures to the Executive Director and Board with the goal of building a year-round development program that yields the highest returns while maintaining standards of professionalism and ethical conduct.  Work with staff and volunteers on events that advance the Allentown Symphony Association’s development goals.


REQUIREMENTS:

 

 

·         Bachelor's degree minimum in Business Administration or Liberal Arts

·         10-15 years experience in development including annual, capital and planned giving campaigns for individuals and grant writing for foundations, government, and corporations

·         Knowledge of arts giving opportunities

 

 

Full Job Description


Contact Sheila Evans, sevans@allentownsymphony.org; 610-432-7961 x 101

 

Allentown Symphony Association


Grant Writer


Status: Part Time


RESPONSIBILITIES: Responsible for supporting the organization’s efforts to secure unrestricted and restricted financial support through grants from corporations, foundations and government sources.


DUTIES INCLUDE:

• Write and prepare proposals.

• Prepare and submit donor reports, correspondence, acknowledgements and stewardship reports.

• Coordinate proposal and report requirements with program and finance staff.

• Ensure that a schedule of applications and all deadlines are met.

• Assist in the stewardship of current donors and fulfillment of donor benefits.

• Indentify research and assist in the cultivation of prospective institutional donors.

• Assist in oversight of institutional tracking, documentation and mailing lists.

• Assist in maintenance of corporate, foundation and government donor data in both database (Patron Manager) and paper files.

• Proofread and edit materials prepared by the development Department.

• Work collaboratively with members of all departments.

• Provide general administrative support including phone coverage, photocopying, filing, data entry and general management systems.


OTHER DUTIES AS ASSIGNED These responsibilities are intended to describe the general nature and level of work performed by the individual assigned to this position. They are not intended to be an exhaustive list of all duties assigned.


WORKING CONDITIONS Allentown Symphony Association offices and Miller Symphony Hall are smoke free. Working long and unusual hours, some evenings and weekends is common. Travel is usually local, rarely requiring overnight stays.

Contact Sheila Evans, sevans@allentownsymphony.org; 610-432-7961 x 101

INTERNSHIP OPPORTUNITIES

 

ASA Student Intern

 

Development/ Fundraising

• Updating Master List – of local businesses and corporations

• Assist at special events or receptions

• Organize, update mailing lists for development

• Assist with follow up mailings, develop new contact information for potential sponsors

• Assist in the preparation of power point presentations

• Assist with donor follow-up, thank you letters, tracking, etc

• Assist with Annual Fund & Symphony Society mailings

• Track and maintain donor and any dedication details

 

Assist with Symphony Ball

• This work will include mailings, follow up with invitations, host Committee tables and seating and activities related to the evening of the event

 

Symphony Society

• Assist with preparing information for mailings to new Contacts

• Assist with follow up to potential Symphony Society members Grants

• Review organization sponsorships Research for individual donor lists Collate names of potential sponsorships for ASA

• Research for online fundraising pages

• Assist with Grant submissions (proofread, prepare supplemental materials, etc)

• Assist in maintaining grant folders

• Assist with mailings and grant supplemental material for mailings

• Assist in maintaining the grant schedule and grant report

 

General Activities Allentown Symphony Association General office phone that include answering telephone, copying, mailings, preparing handouts for meetings

• Assemble the season sponsor folders

• Provide assistance with set-up for any scheduled events

• Assist with filing Other related duties may occur

 

El Sistema Lehigh Valley (ESLV)
ASA Student Intern Opportunities

Contact: Steven Liu, stllui@allentownsymphony.org

ESLV Audio Visual/Photography Intern
• Assist with the development of publicity/marketing materials, i.e., video and photography
• Attend some of the daily programming, special events, and performances
• Assist with editing video and photography for publicity/marketing materials

ESLV Administrative Intern
• Maintain and create spreadsheets o Instrument check-out lists
   o Student attendance
   o Student instrument lists
   o Budget & donation data
• General assistance at ESLV site (M-F 3:30-5:30, Daily attendance not required – flexible to accommodate intern availability)
   o Disciplinary support – students primarily between 1st and 6th grade
   o Set-up and/or break-down of classrooms
   o Assist and support guests artists/gaculty during visits
   o Assist with transitioning children
• Support family relations via the generation of notices and making phone calls – (Spanish literacy a plus, but not required)
• Assist with special events and/or performances
• Assist with identifying potential grant opportunities
• Assist with collating data of multiple indicators to evaluate program effectiveness

ESLV Instrumental or Choir Intern
• Assist primarily instructor with music classes at ESLV (M-F 3:30-5:30, Daily attendance not required – flexible to accommodate intern availability)
• Assist students with setting up & tuning instruments
• Assist with the instrument check-in/check-out process
• Assist with setting up and breaking down classroom space
• Opportunity to lead class with direct feedback from the ESLV teaching staff

ESLV Tutors
• Provide academic support for ESLV students 2 times a week (4 hours weekly, hours are between 3:3- and 5:30pm. Days of the week are TBD depending on tutor availability)
• Provide additional learning opportunities for students
• Distribute and correct student worksheets that are provided if the student has completed their homework
• Oversee silent sustained reading
• Assist and/or implement academic learning games

Other related duties may occur
Intern reports to Steven Thomas Lai Xiang Liu, Program Director of El Sistema Lehigh Valley

 

Marketing Assistant Intern


Reports to: Marketing Director
Contact: Lucy Bloise, lbloise@allentownsymphony.org
Primary Location: Support Team Office

Job purpose: The Marketing Assistant is a key link in implementing marketing strategies across the company, by providing materials, technology support, and logistics coordination, etc. on deadline to support the Marketing Director.

Applicants: The best candidates are detail-oriented, highly organized, deadline-focused and problem solvers. They value precision, clear and direct communications and getting things done.

Required Technical Skills: The Marketing Assistant should have advanced proficiency in Microsoft Word, Outlook and Excel. Knowing some basic graphic design software such as Publisher, In-Design is a plus, but not required. This position does not require graphic design skills.

Social Media: Ability to update Facebook page, twitter, blogs would be a great plus.

Branded Visual
• Providing assistance in terms of logistics to concerts and events.
• Assisting in writing and editing sales and marketing materials, which include press releases, articles, and collateral.
• Assist in proofreading.
• Research companies and organizations relating to upcoming shows and get email promotions out.
• Developing media packs to be distributed through the LV Arts Council.
• Assisting in promotional strategies.
• Set-up marketing collateral in the interior of Hall prior to concerts and events.
• Generating thank you letters, form letters for mailing mass program books to sponsors and other organizations.
• Scraping ads and articles from newspapers and magazines and occasional filing.
• If available, assist during concerts and performances with distributing marketing materials and assisting with other set-up duties as needed.
• Validating and fulfilling request for information and marketing, tracking mails and requests.
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